How Fleet Management Solutions Impact Return On Investment.

When it comes to the management of large or small fleets, there are unfortunately a lot of opportunities for waste. With so many complex variables, like equipment tracking, parts inventory, work orders, scheduling, fuel management, billing, etc., poor management can cause serious downtime, which can greatly impact your profit margin. Fleet management software as a solution would make your fleet more productive and therefore more profitable.

Fleet management software offers functionality to manage daily workflow, like work order processing and real-time production data and enables automated processes that reduce the time needed for manual data entry and eliminate data entry errors. Fleet management software gives fleet managers the information they need to increase workflow efficiency– from detailed work order processing to high-level reporting and trend analysis.

A fleet organization’s core responsibility is optimal vehicle availability. This can only be achieved through proactive maintenance and quick responses to unforeseen issues. Fleet management software provides access to accurate meter readings and intelligent scheduling tools, which are the backbone to any preventive maintenance program.

When service is needed, fleet software improves repair times by having the right parts and right staff available to service equipment, ensuring maximum up-time and availability and reducing costs for both scheduled and unscheduled maintenance.

In an ever-changing economy, fleet departments are often called upon to do more with less. Optimizing fleet size and make-up by evaluating the true cost of each piece of equipment and vehicle usage can help fleet perform well while reducing costs.

Fleet management software provides the tools to both analyze a fleet’s vehicle usage and enable fleet managers to optimize fleet size through strategies like an automated motor tool and equipment planning.

Fleet software provides easy access to vast amounts of information that is input into the system, as well as collected through daily activities on the shop floor. Through extensive real-time and historical reporting capabilities, intuitive dashboards and the ability to automate, schedule and distribute reports, fleet managers have the tools required to make responsive, time and fact-based decisions, including when to replace vehicles or equipment, how to determine the best maintenance schedule and what actions to perform.

Fleets of all sizes rely on their parts and inventory management to be able to maintain and quickly make repairs on their vehicles. A fleet software system provides the tools to optimize inventory by identifying and eliminating obsolete parts, tracking ‘just-in-time’ inventory, researching appropriate parts and managing inventory replenishment. With a fleet software system, fleet managers can stock only the parts they need, instead of wasting budget dollars on parts they don’t.

Keeping track of vehicle and equipment warranty claims can save fleet organizations thousands of dollars per year. Fleet management software systems work as powerful tools for collecting warranty claims. It can track equipment and vehicle bumper-to-bumper warranty expiration date and meter values for each equipment unit. In addition, a software solution can track warranty claims made to manufacturers and vendors for equipment, equipment systems or parts under warranty, and then credit settlement amounts against repairs.